Cascadia RVW Board Meeting
January 24, 2009
Board Members Present: Marne Parry, Mary Schoenfeldt, Dorene Thomas, Nancy Gerou, Gail Alexander and Patti Lebbert.
Guests: Lori Youngs and Jill Pace.
The meeting was called to order by President Marne Parry at 10:05 am at Mitzel's in Fife, WA.
Minutes: The minutes from the previous meeting were accepted as written and posted to the website.
Treasurer's Report: The bank balance is $3,711.26, including receipts of $52 in dues and total expenditures of $585: $50 for clubhouse deposit at American Sunset and $535 first night fee for 20 sites at Alder Lake Park. The chapter will recoup these expenses after the events.
Registrar's Report: Registration for this year is on hold until the website changes are completed.
President's Report: Marne Parry reported that the Cascadia RVW website is being moved from Kit Adams' personal web server to a commercial web hosting service. This change will reduce the annual fee from about $200 per year to about $4 per month.
Marne also reported she is continuing to contact members about becoming Events Coordinators, now that Barbara Werner and Diane Davis have moved out of state.
President Elect Report: Mary Schoenfeldt reported on several parks she is researching for 2010, including the KOA in Burlington and possible locations in Osoyoos, BC, which is outside the Vancouver area to avoid the congestion of the Olympics.
New Business:
The Board discussed the following proposed expenditures for 2009:
Cheryl Edman recommended the chapter exchange our defibrillator for a fully reconditioned unit at a cost of $280 instead of recalibrating our current unit. This would be a considerable savings to the chapter. This recommendation will be discussed and voted on at the next general meeting.
Kit Adams submitted a bill for $70.04 from WebHostingPad, which covers the initial 2-year contract with our new web hosting service. The Board approved this reimbursement request.
Barbara Nelson submitted a proposal that annually the chapter budget $500.00 that could be used by the current President to cover expenses required to attend the National RVW convention. Her proposal included the following specifics:
a) The President would have to submit a request to the Treasurer for up to $500.00,
b) The funds would be used for convention registration, travel expenses and food,
c) The President would have to submit an accounting of how the funds were spend to the Board within 60 days following the convention, and
d) Any unused funds must be returned to the chapter.
While most the Board members generally agreed with the rationale behind Barbara's proposal, some felt the President Elect should receive the funds, since the convention is always late in the calendar year. This would help the President Elect become acquainted with the National organization and give her the opportunity to attend sessions useful to her in the coming year.
One Board member suggested that $200 be budgeted for the President, in appreciation of her work on behalf of the chapter, and $500 for the President Elect. Since the convention is held in different parts of the country, the Board was concerned about the variance in costs. In some years $500 would cover all required expenses, while in others it would not be nearly enough. The Board agreed this proposal will be brought before the general membership at the first event of 2009.
The Board discussed possible alternatives if Events Chair(s) are not found. Weekend captains are still needed for all events, except for the one to be held in August in Cle Elum. Sign-up sheets will be available at the March event for weekend captains, “Hi There Girls” and “Bandana Divas”.
Lori Youngs agreed to continue her position as “Clothing Commander” for this year.
There was a discussion about National RVW and Cascadia RVW dues. Marne Parry will report at the next Board meeting whether any changes must be made to the current dues or attendance policies.
Mary Schoenfeldt suggested the chapter start giving back to the local communities we visit by doing various service projects, such as collecting blankets and food for local animal shelters. The Board agreed this was a good idea. Mary volunteered to present her suggestion to the membership.
Adjournment: The meeting was adjourned at 11:50 pm.
Respectfully submitted,
Gail Alexander
Gail Alexander
Secretary 2009