Cascadia RVW Board Meeting
January, 12, 2008
Attendees: Dorene Thomas, Judy Polenske, Kay Piehl, Pat Lebbert, Alice Burk, Marne Parry,
The meeting was called to order by President Dorene Thomas at 10:20 a.m. at Mitzel’s Restaurant in
Minutes: The President dispensed with the reading of the minutes of the October 27, 2007 General Meeting as they were posted to the Website. The minutes were approved as written.
Treasurer’s Report: Kay Piehl reported that there is a balance in the general fund as of December 31, 2007, of $2,450.53. As dues are paid, Kay is sending receipts to members. Kay has purchased new checks with no address on them so they can be passed from one treasurer to another. She was also able to get the bank to waive the $11 per month fee.
Kay reported that we have several new members and she has created a Membership Application Form. Most people are finding us through the website or from joining National RVW.
Budget: The Treasurer proposed the following budget for 2008:
2007 Carry-over $2,450.53
Projected Income:
Projected Dues $740.00
Site Deposit Refund 100.00
Total Projected Income 840.00
Projected Expenses:
Office Supplies 50.00
Postage 70.00
Website 420.00
RV Park Deposits 300.00
Total Fixed Expenses (840.00)
Monies Remaining for: $1,610.53
Events/Activities
Miscellaneous
The Board approved the proposed budget for 2008.
President’s Report: Dorene expressed her wish that everyone work together to make it a successful year.
Registrar’s Report: Pat reported that registrations are being accepted for the March event at
Pat proposed a change to the Registrar portion of the Bylaws to better fit her process. She will write up an amendment to present to the Bylaws Committee.
Event Coordinator’s Report: Alice Burk reported on Team leaders for 2008 events. The April and July events still need volunteer team leaders. It was mentioned that two of the events this year fall on religious holidays.
Membership Committee: Lisa and Shelly showed the group the new packets that have been prepared for new members. Lisa announced that a Feedback/Survey sheet has been created for new members that will be given to them at their first event. There are also new Get Well cards that have the RVW logo on the front and are blank inside. The Committee requested that a link be put on the website to let them know to whom a card should be sent.
Bylaws Committee: Mary said that the Committee is looking at the National bylaws and doing compliance. She said the language should be non-restrictive and simplified and make it appropriate for the activity.
Dorene noted that Cascadia will be notified of several changes needing attention. Complying with National bylaws doesn’t require a membership vote.
Chapter Rules Committee: Shay read a list of proposed Chapter rules that the Committee has put together. They will be presented at the next regular meeting.
Website: Laurie said that she is still coordinating the transition with Diane Milnor.
Advisor:
NEW BUSINESS:
Kay presented a New Member application form which suggests that new members pay a one-time processing fee of $5 for joining Cascadia which would help defray the cost of the new member packet and the decal. A motion was made, seconded and passed to charge a $5 processing fee for new members to help defray the cost of the welcome packet.
Jo Schilling made a presentation about her eBay business. The most popular items in her eBay store are heavy duty polypropylene covers for RVs, patio furniture and BBQs. She also sells Geocaching starter kits and GPS units. Jo handed out her business card for her company called Doowachooluv. The discussion led to an inquiry that was received from a business called Toy Box Covers. The seller wanted Cascadia to put a link on our Website advertising his products in return for us having a link on his website. Discussion followed. Dorene had previously discussed this with Karlene Field, the National Advertising Representative. Karlene said it sounds like he is interested in marketing himself and has nothing to offer us in exchange. A motion was made, seconded and passed to deny Toy Box Covers linkage to our website.
Announcements:
Marne Parry is putting together the 2009 event schedule and asked members to let her know of sites that can accommodate 30-34 units and 60-80 people.
Kay Piehl announced that Cascadia received a $40 check donation from Western RV News for an article that was placed in their newspaper.
Dorene announced that the next meeting will be at
The meeting adjourned at 11:50 a.m.
Respectfully submitted,
Judy Polenske, Secretary