Cascadia RVW Board Meeting

May 24, 2008

 

Board Members Present:  Dorene Thomas, Kay Piehl, Alice Burk, Marne Parry, Cheryl Edman, Judy Polenske

 

Guests:  There were 25 guest members present.

 

The meeting was called to order by President Dorene Thomas at 9:13 a.m. at Harmony RV Park in Mossyrock, Washington.

 

Minutes:  Judy Polenske read the minutes for the April 19 meeting.  A correction was made to the minutes stating that there are 13 articles to the by-laws to be voted on.  The minutes were accepted as corrected.

 

Treasurer’s Report:  Kay Piehl reported a bank balance of $4,036.03 as of April 1, 2008.  Since then she has collected an additional $50.00 in dues, donations and new member fees, resulting in total income of $4,096.91.  Expenses for the month of April were $64.24. Site deposits ($1,188.00), site payments ($1,486.08) and site refunds ($69.12), left a bank balance on April 30 of $3,665.47.  The Internet site is $240 this year, down from $420 in the past.  The Treasurer’s Report will be filed for audit.

 

Other Reports:

 

President’s Report:  Dorene Thomas reported that there will be a $49 lifetime fee for Internet service.  Diane Milnor will help streamline the website and it will be “refreshed” at the end of this season.

 

Cascadia member, Geri Thorsen from Surrey, BC passed away.  There will be a memorial service on June 7th.  Cascadia sent her partner, Dorothy Milner, a card.

 

President-Elect Report:  Marne Parry informed the group that 2009 sites are somewhat difficult to secure.  Parks would rather rent their sites to full-timers or at least by the month.  Marne hopes to have a more complete list by next meeting.

 

Registrar’s Report:  Kay Piehl reported for Pat Lebbert that reservations are closed for the June event at Anderson’s RV Park in Long Beach and payment has been sent to the park.

 

Event Coordinator’s Report:  Alice Burk reported that Event Captains are in place for Long Beach (Lisa and Shelly), Castlerock (Barb, Ursula, Jo and Judy), and Surrey, B.C. (Jennifer and Barb).  Event Captains are needed for Hoodsport (September) and Lynden (October).  Hi There Girls and Divas are needed for Canada, Hoodsport, and Lynden.  The Lynden event will include a Trade Fair where members can display their crafts or promote their business.  Vendors need to bring their own tables.  Marne Parry offered to be the Trade Fair coordinator.

 

 

 

Unfinished Business:

 

By-Laws Committee:  Discussion was centered on the following proposed Articles.

 

10.  ARTICLE VIII. Elections and Voting.  It was proposed to add a new paragraph“C” to read:

1)      Rules may be adopted, amended, revised, or repealed on a vote of the membership at any Chapter Business or Special Meeting of the membership (reference Article V, Meetings, A and B).

 

2.)    Proposed Rule changes (additions, deletions, revisions) must be submitted in written form to the Board of Directors for distribution to the general membership (via website and/or email) no less than one month prior to a voting opportunity.

 

Dorene noted that we operate under Robert’s Rules of Order and the above proposed changes are in violation.

 

Comments included:

  • The Rules Committee presented rules at the meeting in March.  Members need to be informed in advance so they are properly addressed.
  • A procedure needs to be developed for adding rules.
  • Rules are things to bring to any general meeting.
  • Rules are “everyday housekeeping” and can be added and/or deleted any time.
  • Dorene read the paragraph regarding rules from our Bylaws.
  • Propose a rule that any rule can be proposed at one meeting and voted on at the next meeting.

 

A motion was made to delete Article VIII.C above.  The majority voted to pass the motion. There was one No vote and one Abstention.

 

13.  ARTICLE XIV Chapter Rules.  It was proposed to add a new paragraph “B” to read:  B. A “Publicized Meeting” for the purposes of a Rules vote is defined as a Chapter Business Meeting or a Special Meeting (reference Article V Meetings, A or B).

 

Comments included:

  • “Publicized Meeting” belongs in Chapter Rules

 

A motion was made to delete Article XIV from the Bylaws and submit new proposed rules including the definition of “Publicized Meeting”.  The majority voted to pass the motion. There were four No votes and one Abstention.

 

A motion was made to approve the remainder of the amendments/changes to the Bylaws.  The majority voted to pass the motion. There were two No votes.

 

Gail Mangiameli made a motion that Article VIII.C be changed to read: Rules or rule changes may be adopted, amended, revised or repealed on a vote at a General Chapter Meeting after the said rule has been publicized to the membership thirty (30) days prior to the vote.  The motion passed.

 

 

 

New Business:

Nomination Committee:  Barbara Nelson is Chair of the committee.  She needs two additional members to volunteer for the committee.  Mary Schoenfeldt volunteered.  Officers needed for next year are President-Elect, Secretary, Treasurer, and Events Chair.

 

Announcements: 

 

Dorene announced that the next Board Meeting will be at Mt. St. Helen’s RV Park in Castlerock on July 19, 2008.

 

The meeting adjourned at 10:18 a.m.

 

 

Respectfully submitted,

 

Judy Polenske

 

Judy Polenske, Secretary